Being a business owner means that you have to control every aspect of your firm so you can expect the progress to grow. That starts with proper maintenance of your belongings and monitoring the behavior of the people working in your firm.
Since the technology has developed a lot, there are many tools that you can use so we get a better knowledge and control over what is going on in your firm. Some of them are the GPS and cellphone tracking tools which give great benefits, but there are also some other debatable things around them.
To be completely sure that you get all the benefits from the tracking, and not get in legal or any other type of trouble, you should learn more about the rules. Start with exploring the laws in your country, or just hire an advisor to check the rules for you.
To give you the bigger picture, and away on how can you distance yourself from any problems, we have created this article. Read on and learn about the benefits of using tracking devices for the sake of your firm.
Why should you consider implementing this tool?
There are many benefits that this tool offers. You can start with basic control over the usage of your vehicles. For example, by tracking the mileage, you can do a better job at maintenance. Also, you can observe the habits of the workers and reduce the expenses of additional fuel use.
With better preparation, you can increase the efficiency of your workers, so they can have an easier job while using the vehicle that you have. The routes can be determined before they leave to drive. In case something happens while your employee drives, they can be noticed on time so they can change their path on time.
Accidents might happen, so having GPS trackers are really useful in situations like these. You can send help immediately with the exact location of your workers. If you install a video device, you can track better their driving habits so they become safer for themselves and the other people in the traffic as well. In case they are going faster than they should notify them on time so they begin going at a proper speed.
In case there is an accident where your worker has no-fault, the recording can help them to prove their innocence. Many people are exploiting crashes so they get finances out of their insurance, so you can prevent financial problems for your workers. In addition, when you understand whose fault is it, you know who to address and compensate for the repairs.
There are situations where you are giving out the same vehicle to different employees. If there is damage done to any part of the vehicle, you will know who had the fleet at that moment. You will even have the chance to see how the damage happened if the angle is being correct. With this benefit, you are protecting the workers who had nothing to do with ruining your property.
If you happened to give out phones to your workers, you can track the time when they come and go as suggested by find-my-phone.org. That way you can see their behavior and how serious they get their job in your firm. With the usage of this system, you can understand which employees deserve to be awarded, to serve as an example to the others. This leads to a better atmosphere and a nice working experience.
Another thing that helps your firm is the knowledge of where your driver currently is so you can tell your customers the approximate time when they arrive. That way, you can reduce the waiting periods, and you will have more satisfied clients.
Are you allowed to track your workers?
After seeing how important the GPS trackers actually are, you start wondering are you allowed to install them. It’s confusing because there are no rules for or against this protection method. From one side we have a law that protects the privacy of the people working in your firm, and from the other side, no rule forbids you from installing these tracking devices.
Recently there have been new laws and policies, that are still not specific enough. Basically, you are forbidden to use trackers on your vehicles and devices if your workers are not familiar with them.
When you are an owner of a firm that does transport, or the firm is dependent on the vehicles that you own, having a tracker is important for you. That is why informing your employees about installing such a device is essential. Not only that you are informing them, but you are waiting for them to accept it. With their acceptance, the benefits of the device come to play, and they can be protected the whole time while being at work.
In case law enforcement is installing these devices to your vehicles, no rule protects your workers. That way they will not find out, and if they do and turn them off, there can be penalties.
How to protect yourself
The best way to protect yourself from any unwanted issues is by informing every employee about the tracking and the benefits that they can use. When people come to your firm to look for a job, other than talking about the conditions, you should be clear about the GPS devices in the vehicles. Make sure that they accept that because if you force this thing on them, you could be penalized.
Another thing that you should implement is mandatory agreements where they confirm being tracked while they work with a signature. That way, you are acquiring a legal document that protects you.
In addition, don’t forget to explain the consequences if they remove, or they just turn the tracker off. It causes problems in the working place, and that should not happen. In case they decline the offer to sign the agreement, you should be looking for a solution or let them free to find a new place for themselves.
