A lot goes into a corporate relocation. From money to efforts to a lot of planning, the management, administrators, and facility managers have to put everything readily available to make a business relocation successful. The ultimate goal of the process is to manage downtime and eliminate any sort of losses. The more you allow the staff to sit idle, the higher will be the losses you incur in the quarter. It is very much important to be prepared for the downtime and planning plays a crucial role. Being advance in getting pricingvanlines.com moving quotes, arranging the assets, and communicating with the employees can prove very beneficial.
Although there are many ways you can minimize the downtime, there is no way you can eliminate it altogether. In this post, we have compiled some effective ways to minimize downtime during a corporate move:
Communication
It is communication with the employees that allows you to make the relocation easy and successful. When the employees are informed, they know what to expect and they can manage their schedules accordingly. You can start with:
- Share the dates and timeline of the move with the employees.
- Break the workforce into small teams and assign them tasks according to their experience or the number of teammates.
- You can also pick the teams according to the age or work profile.
- Letting the teammates work together as a unit will not only make them feel valuable but will also help them to settle down easily at the new location.
Plan strategically
Corporate relocation can be made easier with the right planning i.e. planning well ahead of the event. When you have planned things, you can take the necessary precautions to minimize downtime as much as possible. There are certain times when every business faces some downtime, for example, holiday season, slow business period, and more. Planning a corporate move during this time can help you compress the downtime. However, always consider the availability of the workforce when you are planning a move in the holiday season because they may have their plans too
Offer remote working options:
Thanks to modern technology, you can offer a remote working option to your employees. This means that even when you are relocating your business, you do not have to worry about them not being able to attend their duties. The employees can perform their duties from any corner of the world. You can allow the employees to use their choice of technology or train them for using a unique technology common to all. The remote relocation can allow you to minimize work loss during a corporate move.
Make a timeline and stick to it
You must set a clear timeline for your corporate relocation. Share the timeline of the expected move with your employees and everyone else related to the moving process. When everyone knows what to do and when to do, it makes the process smoother. This also gives you ample time to avoid the last-minute panic as everything and everyone is ready at the right time. This can streamline the packing and moving process as all the tasks will be done within the set deadlines. From avoiding unnecessary delays to eliminating stress from the moving process, a timeline can prove helpful in more than one way
Break the process into stages:
If you are planning to move everything in one day, it might not be a very good decision. The experts recommend moving your belongings in a phased manner. This will help you make the move easier to manage and eliminate the risk factor. Wondering how it helps with minimizing downtime?
- When you move your assets in a phased manner, the employees have more time to attend to their responsibilities and can stay productive.
- You can carry the luggage safely as there is no overload.
- Move one department at a time and do not disturb the equilibrium of the entire office in a single go.
- In that way, you will have time to figure out what can go wrong and what works best for you
Have room for contingencies:
There will be contingencies that you will have to attend and having a backup plan is a must. There can be endless challenges and difficulties that you may face. These concerns can delay the moving process and result in serious downtime. The backup plan will help you deal with the problem swiftly and reduce the downtime significantly.
When you plan for contingencies in advance, you have an understanding of what worst to expect or what to stay prepared for. From financial planning to maintaining the workplace balance, you can sort out all aspects with the right plan for facing contingencies.
The task of relocating a business is a very time-consuming process and businesses need to stay prepared to face it. It becomes the responsibility of every member of the workforce to shoulder the responsibility and make the transition easy. You must:
- Make plans of setting up the office from scratch and not just about the relocation
- Check your financial resources before leaping because you may lose clients or even employees in the process of relocation
- Don’t expect your employees to settle down as soon as you step into your new office, let the team absorb the new atmosphere, and start afresh.
- Try to stay open to suggestions or feedback from your team and partners.
- Use the technology prudently. It is better to let the employee work remotely rather than lose a trained worker.
Asking suggestions about the process of relocation from your peers can help you a lot in designing your strategy. Instead of losing precious man-hours or loyal clients whilst making an untimely move focus on client retention and workforce productivity. This will help you to choose the best time of the year for the relocation.
Relocation is a big decision and mentally, physically, as well as financially a draining move. Don’t let the doubts get the better of you and your workforce. Staying positive will not only keep you nimble but will boost the morale of the workforce too.
